Inventory

Inventory keeps track of the goods you hold: what each item is, where it is stored, and every movement in and out. Each movement also updates the value of your stock in the books, so the warehouse and the ledger always agree.

How it fits together

Part	What it is
Item	Something you buy, sell or stock: a stocked good, a non-stock product, a service, or a kit made of other items.
Unit of measure	A unit items are counted in, such as pieces or boxes. Each item holds its stock in one base unit.
Warehouse	A place stock is kept: a building, or a sales rep’s vehicle.
Location	A bin inside a warehouse. Every quantity sits in one.
Receipt	Goods arriving against a purchase order.
Shipment	Goods leaving for a customer against a sales order, picked, packed and shipped.
Transfer	Stock moved between warehouses, or between bins of one warehouse.
Adjustment	A correction to stock with a reason, such as damage or a recount.
Stock count	A physical count of a warehouse or a bin, reviewed and closed into an adjustment.

What a stock document creates

When a receipt, shipment, transfer or adjustment posts, Axon Suite does the rest in one step:

• The stock in the warehouse and bin changes.
• The movement is valued with the item’s costing method.
• A journal entry posts to the books: a receipt raises the stock against goods received not yet billed, a shipment moves it to shipped not yet invoiced, and an adjustment books the gain or the loss.
• The order behind it is updated: a purchase order shows what was received, a sales order what was shipped.

You can open the journal entry from the document’s Related tab.

Nota

Invoices, credit notes and debit notes posted in Finance, and returns received in Sales, move stock too. Those movements appear under Inventory ‣ Stock records ‣ Goods issues and the customer and vendor return lists. See Stock records.

The workspace

Go to Inventory ‣ Workspace for a daily view. It shows how many items, warehouses, receipts and transfers you have, lists draft receipts, transfers and adjustments under Needs attention, and offers Quick actions to start a new document. Recent receipts and Recent shipments open the latest documents.

Where to start

1. Set up units of measure and the conversions your items need.
2. Set up items: their type, costing, tracking, barcodes and kits.
3. Set up warehouses and locations, so stock has somewhere to land.
4. Receive goods against a purchase order.
5. Ship sales orders: pick, pack and ship.
6. Transfer stock between warehouses and bins.
7. Adjust stock when it does not match what is on the shelf.
8. Count stock and close the count into an adjustment.
9. Review the stock records other modules raise.